Head of Supply Chain | SC Manager Malawi

Position: Location:
Head of Supply Chain | SC Manager Malawi
Industry: Job ID:
Engineering SCML – SC045

Key Responsibilities:

Only candidates authorized to work in Malawi will be considered.

The Supply Chain Manager | Head will be an integral link between the Company and its existing and prospective vendors. The main purpose of the role is to formulate and drive a consistent approach towards all sourcing, purchasing and tendering activity within the company, ultimately ensuring that value for money is maximised and cost saving are generated. Responsible for managing the fixed asset account with the outsourced accounting department, the warehouse receipting & goods deployment process, vehicle fleet & logistics.

• Pro-actively work with departmental budget holders, or directors to rapidly identify major procurement opportunities and deliver a series of quick wins that will enhance profitability within the company
• Establish, harmonise and maintain appropriate formalised purchasing policies, compliance and procedures for the company
• Develop a suitable database and protocol for ongoing supplier management including the ongoing creation, rationalisation and management of “preferred suppliers”, along with a clear contractor overview highlighting key contracted information.  (E.g. Contract sum, length of term, annual increases, break-clauses etc)
• Effectively engage with departmental budget holders about the value of robust procurement and ensure adequate internal training and processes are understood and best practices adhered to
• Introduce a formal ongoing tendering process (for major contracts) that will be used from time to time when need be
• Work with the departments and negotiate contractual arrangements with suppliers to ensure that value for money and excellent service levels are maintained and optimised across all categories of expenditure
• Ensure that contracts are completed for all relevant agreements and that Service Level Agreements have been agreed with the relevant department or budget owner(s) – that is will include Health and Safety issues or policies, ethics and compliance, supplier code of conducts, any relevant policy and procedures as well as clear penalty payments for noncompliance of service delivery
• Undertake an initial review of the existing procurement process and then implement continuous amendments that ensure that costs are monitored, reviewed, and controlled with the budgetary constraints and in line with company’s procedures
• Lead supplier negotiations, recommend supplier selection and implement contracts designed to encourage continual improvement
• Support the company in its endeavours to monitor suppliers’ performance in line with KPIs, contractual obligations and service level agreements
• Provide active benchmarking data and analysis to ensure the company achieves continued value, creativity, flexibility and sustainability with the procurement function
• Design appropriate reporting and monitoring mechanisms that clearly highlight cost savings achieved by category/supplier and validate supplier performance and concerns
• Work in the conjunction with Managing Director and Budget owners to ensure that all costs are recorded forecasted in a timely manner
• Introduce an effective cost control environment that is managed throughout work process to eliminate any post work cost surprises
• Provide accurate forecasting data highlighting key variance analysis between actual and budget spend (both supplier and item)
• Assist Finance and budget holders with the annual budget ensuring accurate costs are scrutinised and budgeted accordingly
• Be fully conversant with all products and services in order to give potential and existing suppliers accurate information in professional and timely manner
• Actively monitor the external business environment and be fully aware of changes in the inflationary and purchasing environment
• Consult/work with other senior managers on specific initiatives as required
• Undertake any other duties as requested by the Senior Management team, in accordance with the scope and responsibilities of the role
• Implementing standardised, Company side Logistics processes and procedures to improve Company profitability while managing logistic mobilisations for key projects
• Plan or implement improvements to internal or external logistics systems or processes
• Supporting projects with logistical challenges as required

Required Qualifications:

• Business Degree in Procurement or related field
• Minimum 5 years’ relevant experience in process or performance engineering
• Operational experience of working in Africa
• Exposure to direct procurement
• Detailed knowledge of purchasing best practices
• Project management experience
• Experience in managing and improving business processes
• Experience in monitoring and evaluation, and working to achieve targets
• Good experience in ongoing supplier relationships
• Excellent internal stakeholder management and providing them with professional advice and support
• Experience/knowledge in sourcing and logistics / customs clearing procedures
• Good knowledge of MS office suite, and in house databases together with use of web-based information system or software
• Good Skills in networking/vendor relation
• Industry / Certifications – MCIPS
• Experience working in a large organisation/public listed organization
• Good English

Please send your CV using  the link below;

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